Rental Application Policy

Thank you for applying with EXIT Realty Garden Gate Team Property Management, for your housing needs. In order to best serve you, we feel it is imperative that you are made aware of, and fully understand our application policies and procedures.

Each adult over the age of 19 years must submit an application. The Application Fee is $50 per adult and it is non-refundable.

Before you apply for the home, read the following information carefully concerning the approval process. If you have any questions, contact our office at during business hours. Monday to Friday 9am to 4pm CST. EXIT Realty Garden Gate Team Property Management fully complies with the Fair Housing Law. We do not discriminate against persons because of race, color, religion, sex, handicap, familial status, national origin or age. We also comply with all state and local fair housing laws. Approval is based on Six factors:

1. Identification Verification
2. Credit History & Verification
3. Rental History & Verification
4. Income History & Verification
5. Employment History & Verification
6. Criminal Background & Terrorist Database Search

Please read this document carefully before signing. It is the policy of this management company that applications must be complete, and all fees paid prior to submission for consideration. All completed applications are processed daily (Mon-Fri). All approved applications for the same property may be submitted for final decision.
An application will contain:
  1. Signed EXIT Realty Garden Gate Team Property Management General Rental Criteria, Rental Application Policy and Procedures Form
  2. Signed EXIT Realty Garden Gate Team Property Management Privacy Notice (Full Addendum Attached)
  3. EXIT Realty Garden Gate Team Property Management Residential Lease Application; (One for each individual 18 years and older)
  4. $50 Application fee for each EXIT Realty Garden Gate Team Property Management Residential Lease Application submitted
Required Supportive Documentation:
  1. Valid Driver’s License or other Photo ID for each Residential Lease Application submitted
  2. Verifiable Proof of Income (Min. 2 months of paystubs or 2 years of tax returns if self-employed/1099 & bank statements)
General Rental Criteria
  • Two Years of Good Rental History: Forcible Entry & Detainers (Evictions) will not be accepted under any circumstance. No history of any damage to the residence, or an outstanding balance due to a previous landlord. If you have no prior rental history then you must opt in to Credit Reporting and pay a double-deposit.
  • Verifiable Gross Income: Minimum of 2-1/2 times the rent charged on the residence. Section 8 vouchers and certificates may be accepted. The resident must meet the same criteria as those seeking non-subsidized housing.
  • Criminal Background Check: Residency may be denied due to criminal history (see Criminal Background Criteria)
  • Credit History: Credit history cannot have any outstanding balances to a landlord or utility company or active bankruptcy that has not been discharged. Residency may be denied due to poor credit history. Contingent on your credit score, an additional Security Deposit will be required. All lease holder’s credit scores are averaged. See below:
    • Credit Score below 500 will be declined
    • Credit Score 501-599: Two times Security Deposit will be required due to Credit Score.
    • Credit Score No score: Two times Security Deposit will be required due to Credit Score.
    • Credit Score 600 or above: No additional Security Deposit will be required due to Credit Score.
    • Co-signers are eligible to help increase your credit score if needed. Qualified co-signer’s Credit Score must have a minimum of 700 or higher.
ExampleApplicant 1 Credit Score = 540 + Co-signer 1 Credit Score = 700, Average Credit Score = 620 (No additional deposit needed)
  • Non-Disparagement Clause: You will be required to sign a Mutual Non-Disparagement Clause with your lease. This Clause protects yourself and EXIT Realty Garden Gate Team Property Management from disparaging comments, verbally or in writing that could be injurious to business, reputation, property or disparaging comments which are false. (Addendum Attached)
  • Upon Approval: The applicant(s) will be notified by phone, email or both. Once your application has been approved, you will have 24 hours to submit the required Security Deposit to secure the property. After the Security Deposit has been received, you will have 2 weeks to sign the lease once it has been sent to take the property off the market. If the lease is not signed within the allotted time EXIT Realty Garden Gate Team Property Management, reserves the right to process the next application received or consider any other approved applications.
  • Property Condition: Applicant is strongly encouraged to view the Property prior to signing any lease. Landlord makes no express or implied warranties as to the Property’s condition. Should Applicant and Landlord enter into a lease, Applicant can request repairs or treatments (see question section below).
  • Sight Unseen Addendum: If any lease holders have not physically seen the property prior to a lease being signed, a “Sight Unseen Addendum” will be required to be signed by all lease holders.
  • Administrative Fee: There will be a one-time move-in service fee of $250 charged and it will need to be paid at the time of your lease signing.
  • EXIT Realty Garden Gate Team Property Management, is an Equal Opportunity Housing Company and a member of the National Association of Residential Property Managers (NARPM®). Our staff members adhere to a strict Code of Ethics, and to the Federal Fair Housing Law.

Criminal Background Criteria

Disqualification from Residency For 7 Years After the Completion of Their Sentence (Convictions ONLY)

• First through Third Degree Murder
• First Through Third Degree Assault
• Kidnapping
• First Through Fourth Degree Criminal Sexual Conduct
• Arson
• Harassment and Stalking
• Second Degree Manslaughter
• Criminal Vehicular Homicide or Injury
• Simple or Aggravated Robbery
• Any Felony Drug or Narcotics Convictions
• False Imprisonment
• Carrying a weapon without a permit or any other weapons charge
• Felony Theft
• Felony Forgery
• Felony Burglary
• Terrorist Threats
• Felony Controlled Substance
• An Attempt to commit one of the above crimes
• A Conviction in another jurisdiction that would be a violation of the above crimes

Disqualification from Residency For 5 Years After the Completion of Their Sentence (Convictions ONLY)

• Non-Felony Violation of Harassment and/or Stalking
• Fourth Degree Assault
• Any Misdemeanor Drug or Narcotics Conviction
• An Attempt to commit one of the above crimes
• A Conviction in another jurisdiction that would be a violation of the above crimes

Pet Policy

EXIT Realty Garden Gate Team Property Management has a very basic pet policy. Most of our properties allow almost any pet you could imagine! We have had Labs and Chihuahuas, cats and mice (not together of course), snakes, ferrets, birds and rabbits. We understand that a pet plays a significant part in many people’s lives, so we strive to allow most animals in most of our rental properties. Please make sure to ask if the property that has caught your eye accepts pets. The only general restriction we have is that your animal must be one year of age or older. We are willing to work with some puppies and kittens, depending on age and training and the general application information of their owners; however, this is handled on a case by case basis. Regardless of prior consent, EXIT Realty Garden Gate Team Property Management reserves the right to have any pet removed from the property if it is determined that the pet poses a threat to the safety or condition of the property or any people in the property or the community.

EXIT Realty Garden Gate Team Property Management charges pet rent each month for each of your animals with a maximum of three animals. The term “pet rent” is simply rent you will pay for the allowance of your pet to occupy the rental unit with you. Pet rent is charged monthly and is paid with your rent. The charges breakdown as follows for different types and sizes of animals:

Processing Fee for Non-Caged Animals: 
  • Pet Rent (Paid Monthly with Property Rent) $35.00 per pet per month.
  • Domestic Dogs or cats (Non- refundable Deposit): 35lbs or less $350.00 per; Pet 35lbs or more $550.00 per Pet
Farm/Exotic Animals: Case by Case Basis

Breeds that are NOT accepted: Pit Bull Terriers, Staffordshire Terriers, Rottweilers, German Shepherds, Presa Canarios, Chows Chows, Doberman Pinschers, Akitas, Wolf-hybrids, Mastiffs, Cane Corsos, Great Danes, Alaskan Malamutes, Siberian Huskies, and any mix with these breeds

General Terms and Conditions

The following are some general terms and/or conditions that are required when renting from Property Management Inc., EXIT Realty Garden Gate Team Property Management:
  • Smoking of any kind (including vaping) will not be allowed inside any of EXIT Realty Garden Gate Team Property Management residences. Smoking is permitted outside of the residence.
  • All residents who reside in a home with heating ventilation and air conditioning (HVAC) systems must replace the filters every 30 days (or to the recommendation per HVAC).
  • All residents are required to enroll in Renters Insurance.
  • All residents are responsible for replacing the batteries in their smoke and/or carbon monoxide detectors every six months.
  • If the utilities are already on, residents that are responsible for paying their own utilities, will be required to have the services turned on in their name within three days of lease execution.

*Renters Insurance policies vary in cost.
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EXIT Realty Garden Gate Team
Portland TN - Home Office
109 Main St, Portland, TN 37148

Franklin KY
128 N. Main St. Franklin KY 42134

Bowling Green KY
1260 US 31W, Suite 5, Bowling Green, KY 42101

All information is believed to be accurate but not guaranteed and should be independently verified. All properties are subject to prior sale, change or withdrawal. Copyright 2024 RealTracs Solutions. Listing information last updated on July 21, 2024.
IDX information is provided exclusively for consumers’ personal, non-commercial use, and may not be used for any purpose other than to identify prospective properties consumers may be interested in purchasing. The data is deemed reliable but is not guaranteed accurate by the MLS.
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